• Proven experience in bookkeeping or financial operations

• Strong proficiency in QuickBooks Online

• Experience with payroll and benefits administration

• Familiarity with construction job costing is a plus

Financial Management & Accounting

• Maintain all financial records with accuracy and timeliness

• Handle Accounts Receivable (A/R) and Accounts Payable (A/P)

• Manage budgets and perform regular bank reconciliations

• Prepare and deliver monthly financial reports and weekly A/R updates to leadership

• Support construction job accounting with proper allocation of expenses

Invoicing & Payments

• Invoice clients on a bi-weekly or monthly cadence

• Process subcontractor payments on a weekly, bi-weekly, or monthly basis

Payroll & HR Support

• Run and process company payroll

• Onboard and offboard employees in internal systems

• Oversee benefits enrollment and assist in benefits plan selection

Insurance & Compliance

• Maintain business insurance policies

• Communicate with providers regarding quotes, renewals, and documentation

Office & Administrative Management

• Oversee office operations including supplies, vendors, utilities, cleaning, and security

• Support hiring through job postings, applicant coordination, and basic screening

• Identify and implement system improvements to increase internal efficiency

• High attention to detail

• Excellent organization and self-management

• Strong communication skills

• Ability to anticipate needs, follow through, and close the loop

• Comfortable managing competing priorities and shifting gears as needed

• You have experience in a small business or startup environment

• You love building and improving systems

• You enjoy being the behind-the-scenes glue that holds things together

• You thrive in a fast-moving, multi-hat culture with a lot of moving parts